How to Write a Fundraising Letters for Donations Sample

Raising money for a charity can be difficult at times. The problem arises when you need to use the correct and proper words to solicit donations. However, with the help of fundraising letters for donations sample, these tasks of writing letter become easier. The samples are like models that help you phrase the letter better.

If you check online, the best fundraising letters always follow a particular style and format. An effective letter is the main strategy involved in an organization for raising money. The letters may be a simple request to a company or organization for a raffle prize or may be asking someone to sponsor a program or event.

Fundraising Letters Should Contain the Following Sections

There are basically 10 to 12 sections that should be included in the letter to make a perfect fundraising letter for donations.

The name of the organization and its contact detail information: This section should be clear and perfect about the organization sending the letter. Here make sure you print your letter on the organization letterhead or a paper that is printed for the particular letter appeal. All the necessary details such as the organization's name, its logo, address, phone number and the website address are included in the letter
Date: This is one important part that should be included in the letter. According to the US postal regulations, the date on the letters should be same as the mailing date. In the case if you are not sure on which day you will post the letters, here you can include the month and the year.
Address of donor: Including the recipient's address in the letter is an advantage when you mail it.
Salutation is by far the most important section of a letter. Depending upon your letter, you salutation will also be different. For example, in case of personal letter, you may write "Dear Friend" and in the case you are write business letters or fundraising letters, make sure you use the last names or their first names only.
The next section is writing your story which is the core section of the letter. Here you need to strive to connect to your reader. In this section, mention what benefits the reader gets by donating. And what difference it can contribute at large.
Fundraising letters for donations is nothing if you do not ask for financial help. Hence, encourage the reader to make a donation. State this clear and make it easier for the reader to make respond.
Show your gratitude in advance. If in the past the organization has contributed, show them in the letter how their contributions have made a difference to the cause.
Close the letter by using words such as, "sincerely" or may something nice like, "Kind regards." You can also find also words that may fit in the letter very well.
Signature is very important in the letter and should be hand signed. A scanned image of the signature should also do the job before you get them printed.
Beneath the signature spell out your full name.
And finally, use a PS statement that reinforce your message and here you can state the date of the donation required in the letter.

Sample for a Fundraising Letters of a School for Donation

Date: MM/DD/YYYY

(Recipient's address)

Dear Mr. XXXX

(Insert the name of the school) students are energized to learn more and prepare themselves for the future. They are ready to take advantage of the college-preparation education program. The school has enthusiastic teachers, great classrooms atmosphere and plenty of school spirit. But the sad thing is that, many of the students leave the school as they are deprived of a critical tool in education and success which is the "Textbook."

Every classroom has books that can be used while the class is in session. Unfortunately, due to the lack of funds we are not able to provide our students with their personal textbooks for additional study at home. We want all our students to have textbooks to maintain the academic performance. This is very important resource that should not go unfunded. Will you help us to meet our goals of placing textbooks in each and every student's hand?

There are many levels to give your donations to our institute and we appreciate each and every support you will offer. (Insert the amount that is required and explain what can be done with that amount)

Our school serves students who are limited with financial help. We encourage children who are motivated and are committed to create success in school and make a bright future. Your funds will help us to purchase textbooks and make a significant impact that will help maintain their studies and successfully graduate and go on to a good college.

Thank you for partnering with our students. Sincerely,

(Signature)

(Full name and your work profile)

This is how a fundraising letter for donations sample looks like. Each and every detail should be included in the letter so that the reader knows each and every thing about the organization or the cause.