Executive Assistant Resume

Executive assistants are experts in handling complex administrative and clerical tasks. They serve as an assistant to senior executives, and also help in improving company's growth and revenue. They are expert in performing a range of duties such as calendars, booking clients' appointments, making travel and accommodation arrangements, or managing documentation. In addition to the clerical work, this personnel must exhibit good organizational and people skills in their resume. Moreover, you need to show efficiency in handling computerized functions along with operating different machines such as fax, scanner, or photocopier. To help you in drafting an effective resume for this post, you can take guidelines from the concise sample given below.

Executive Assistant Resume

Joseph M. Lopez
1717 Golden Street
Miami, FL 33619
Phone: 305-802-9182
Email: joseph.lopez@anymail.com

Career Summary:

Highly-organized, meticulous and skilled professional with over 5+ years of experience in handling schedules of senior executives, recording minutes, and handling confidential documents. Ability to make appropriate travel arrangements, hotel accommodation, create business memos and perform necessary clerical work. Trustworthy and excellent communicator.

Summary of Skills:

Expertise in maintaining calendar for senior officials, sending regular reminders, and planning schedules
Adept at making travel logistics, arranging accommodation for senior executives, and booking halls for client/stakeholder conferences
Capable of documenting and communicating all client feedback/ suggestions to the appropriate personnel
In-depth information about the peripheral devices and ability to carry out operations related to scanning, printing or photocopying important documents
Proficient in operating MS Office Suite, maintaining Google Spreadsheets, and updating data in the database
Detail-oriented with critical thinking abilities and good problem-solving approach
Excellent communication and interpersonal skills

Work Experience:

Executive Assistant
Cauldwell Enterprise Solutions, Miami, FL
January 2017 – Present

Typing correspondences, minutes of the meetings, and preparing business agreements to compile documents in the standard company format
Regularly answering telephone calls, urgent mails and taking messages for the concerned executives
Maintaining senior executive's calendar, scheduling meetings, and coordinating client availability
Checking mails, locating queries and attaching appropriate project progress reports to the correspondence inquiries requiring urgent replies
Preparing correspondence letters, memos, and other official documents using MS Office Suite, and maintaining updated Spreadsheets
Sorting emails as per their priority to assist the executive in giving appropriate replies in minimal time
Operating fax machines, photocopier, projector and other electronic peripherals in the conference room with ease

Executive Assistant
UNC Systems Pvt Ltd., Miami, FL
May 2014 – December 2016

Coordinated with the concerned project team to prepare general correspondence, memos. PowerPoint presentations
Prepared monthly, quarterly expense reports for all business-related expenses, including travel and accommodation for interstate/international meetings
Handled key duties, including travel logistics, trip preparation and total expense reports for senior executives
Researched and compiled brief documents as well as agendas for attracting new clients during expo meets under supervision of executives
Attended weekly senior staff meetings, discussions with stake holders to take notes, and prepared follow-up summaries on the outstanding agenda items
Managed schedules and provided support to CEO, COO or other high-level executive officials as needed

Assistant Secretary
Open Society Foundations, Miami, FL
October 2012 – April 2014

Maintained diaries for senior executives and sent timely reminders about appointments and meetings
Attended meetings with various entrepreneurial clients, and recorded minutes to make appropriate business agreements
Answered phone calls to clear doubts and scheduled client meetings with the executive officers after checking the calendar
Maintained an accurate record of the department budget including payment of invoices, and tracked expenditures to prepare monthly reports
Saved senior executive's time by researching issue, drafting accurate summaries, and sending appropriate correspondence letters to the concerned client
Maintained office supply by checking inventory level and ordered the required stock from the vendor as needed

Education:

Associate's Degree in Office Management
University of Miami, Maimi, FL
2012

Diploma in Business Administration
Talmudic College of Florida, Maimi, FL
2010

Reference:

On request.