Male Secretary Resume

Secretaries provide administrative support essential for the smooth working of an organization. These job position were usually meant for females, but with the changing times, companies are also hiring males. Male secretaries are the administrative assistants who perform a range of duties including answering calls/mails, writing correspondences, maintaining database, etc. Furthermore, they also maintain inventory stock, make travel or accommodation arrangements, and manage calendars of senior executives. While a high school diploma is considered to be sufficient for this post, mentioning an associate degree in office management can strengthen your male secretary resume. Moreover, adding traits like communication, organizational, and experience of secretarial and clerical duties can help in catching the eye of the recruiters.

Sample Male Secretary Resume

Charles D. Starr
4414 Golden Ridge Road
Clifton Park, NY 12148
Phone: 518-723-9896
Email: charles.starr@anymail.com

Career Summary:

Hardworking, highly-dedicated, and enthusiastic administrative professional seeking the position of a 'Male Secretary' with an organization to utilize my clerical and communication expertise for performing administrative tasks efficiently.

Summary of Skills:

Sound knowledge of various administrative duties, including answering/directing calls, and giving appropriate responses to mails
In-depth information on writing, editing and checking correspondences, including letters, memos or official agreements
Ability to perform various duties like greeting clients, managing calendars, preparing reports, and fixing client appointments
Adept at maintaining inventory supply levels and scheduling timely repairs for office equipment
Capable of maintaining confidentiality of clients' documents, and making appropriate travel/ accommodation arrangements
Expertise in maintaining updated database and operating various applications including MS Office Suite, Google Spreadsheets, and project management tools
Ability to work in a team with excellent organization and communication skills

Work Experience:

Male Secretary
Marylinda Enterprises, Clifton Park, NY
December 2016 – Present

Maintaining senior executives' schedules, and making arrangements for meetings
Managing travel and accommodation logistics for employees working on projects related to multinational clients
Screening all incoming correspondence to determine proper action by preparing answers or escalating clients' complaints to the concerned department's supervisor as required
Working with the senior executives to respond to client mails and communicating weekly project progress reports as specified in the agreement
Typing, editing various documents like letters, memos, reports, project progress charts according to respective formats in the company database
Regularly inspecting the office systems for damaged hardware components, malfunctioning software, and arranging immediate repairs
Handling office inventory supplies by examining stocks and placing refill orders with the concerned vendor as needed

Assistant Secretary
Giavani Orphanage Center
Clifton Park, NY 12148
June 2014 – November 2016

Answered calls from prospective clients about child adoption procedures, documentations, etc.
Checked background of clients, and determine their financial condition before accepting their application for child adoption
Performed clerical duties associated with adoption and explained all childcare policies to the clients prior to handing custody
Handled various duties at the center, including receiving phone calls, greeting visitors or directing them to senior executive/management cabin
Maintained accurate up-to-date record of each child's birth, vaccination schedules, diet and medical fitness in the center's computerized database
Coordinated with the assistants to examine the stock of ingredients in the center's kitchen, and prepared a monthly grocery list
Worked under the supervision of the director, and ensured necessary arrangements are in place for children's safety

Administrative Assistant
Emory Consultancy Pvt Ltd.
Loudonville, NY 12211
August 2012 – May 2014

Answered 50+ telephone calls to solve client queries and informed them about the available services pertaining to their questions
Prepared correspondence for counseling sessions, including discussion agenda, minutes of the meetings, and arranged the required materials
Managed booking of seminar halls to organize quarterly counseling sessions, and organized proper refreshments
Assisted in the decision of monthly budgets and presented monthly expense exports using spreadsheets
Oversaw ordering and maintenance of office inventory supplies to identify shortage as well as maintenance or repairs of the equipment
Maintained up-to-date database by filling client information along with the consultant details, including number of sessions, fees for an individual record
Prepared and submitted reimbursements, invoices and payment requests by following office manager's instruction
Performed various administrative duties, including writing correspondences to the clients, maintaining confidentiality of the information and arranging one-on-one meetings

Education:

Associate's Degree in Office Management
Sienna College, Loudonville, NY 12211
2012

Diploma in Secretarial Science – Sienna College
Loudonville, NY 12211
2010

Affiliations:

International Association of Administrative Professionals – Member since 2015

Certification:

Certified Administrative Professional, 2016

Reference:

On request.