Junior Secretary Resume

A junior secretary is an entry-level position in which the incumbents have to execute tasks assigned to them by senior secretaries. Their responsibilities is also to compile and present documents to the seniors as well as report them. They are involved in answering phone calls, mails, preparing correspondence documents, reports, managing schedules, making appointments, and arrangements for meetings and travel needs of executives. Additional responsibilities that come with the job title are tracking office supplies, and disseminating official information.

As they need to work with various departments and handle different tasks, a resume for a junior secretary position must reflect strong administrative, and clerical skills. It must also show proficiency in operating computer applications, handling stressful situations, and ability to cooperate with the team. The job application also needs to display experience in managing office database.

Junior Secretary Resume

Emily M. Richardson
3468 Vineyard Drive
Chesterland, OH 44026
Phone: 440-192-6927
Email: emily.richardson@anymail.com

Job Objective:

Enthusiastic, dynamic and dedicated Junior Secretary seeking an opportunity with an organization to utilize my skill-set in performing administrative, clerical, and secretarial duties, and providing exceptional customer service.

Summary of Skills:

Extensive experience in performing administrative duties and adept at answering calls, responding to mails and organizing files
Adept at understanding client complaints, taking messages and escalating issues to the concerned department
Sound knowledge of office management tasks and ability to perform the assigned clerical duties within the allotted time
Expertise in maintaining calendars, setting up conference meeting rooms, making travel and accommodation arrangements
Familiar with managing inventory supplies and performing duties related to faxing, photocopying, or scanning of documents
Proficiency in using various computer applications, including MS Office Suite
Capable of performing multiple tasks efficiently and prioritize duties under pressure
Ability to gel well in a team and possesses excellent written/verbal communication skills

Work Experience:

Junior Secretary
Pike Corporation, Chesterland, Oh
February 2017 – Present

Collecting, compiling, and updating office database
Taking and executing orders from the senior secretary and reporting the status
Checking the calendars of the company's senior executives before scheduling appointments
Taking stock and preparing a list of the shortage items for office use and submitting it to the purchase department
Organizing and managing documents, making conference room arrangements for the meetings, and setting up projector in the room
Coordinating with the human resource department in planning and organizing company events
Making travel and accommodation arrangements for company staff, senior executives or clients for outdoor meets

Administrative Assistant (part-time)
Sankara Technologies, Chesterland, OH
December 2015 – January 2017

Greeted employees, clients and visitors warmly, and escorted them to the senior executives' cabin for their prefixed appointments
Answered telephone calls from clients, took messages and ensured they are conveyed to the concerned personnel for timely resolution of issues
Coordinated with various teams to type correspondences including emails, letters, memos and signing of authorized agreements from both the parties
Maintained client database related to their subscription of company's different products and sent timely reminder notifications for renewals on mail
Schedule monthly meetings for clients and vendors, and training programs for employees
Performed faxing, scanning and photocopying important documents
Responded to and escalated clients' complaints to the concerned department to ensure solutions in minimal time

Internship:

Administrative Intern
Frank's Clothing Store, Chesterland, Oh
August 2014 – November 2015

Answered phone calls from customers to solve their doubts and informed prospective dates when their orders would be ready
Performed various clerical duties, including compiling records to prepare reports on monthly sales, and suggested innovative schemes for boosting business profits
Assessed the stock of apparels on the shelves to prepare list of items in shortage particularly during the festive season
Researched fashion trends in the market and informed the store supervisor to ensure availability of the apparels at the store to attract customers
Inspected orders received from vendors, segregated items damaged in the transit, and prepared credit note
Coordinated with the store cleaners to ensure the shop premises are tidy and look presentable throughout the business hours

Education:

Associate's Degree in Office Management
Ursuline College, Chesterland, OH
2014

High School Diploma
West Geauga Middle School, Chesterland, OH
2012

Reference:

On request.