Administrative Specialist Resume

Administrative specialists are hired to assist in daily administrative operations and resolving issues if any. They perform duties related to communication, business, hospitality, management as well as give clerical support to assist employees and clients. Their tasks include handling phone calls & mails, managing office equipment repairs & inventory levels, and even coordinating calendars to schedule appointment meetings. They even prepare documentation and presentation material to assist office managers and give necessary support as required. To work in this position, you must draft a concise administrative specialist resume highlighting a strong background in business and office management. Furthermore, showcasing essential traits like good organizational and communication skills can assist you in moving a step closer to securing an interview.

Sample Administrative Specialist Resume

Steve P. Esterly
1969 Daylene Drive
Southfield, MI 48075
Phone: 734-182-9265
Email: steve.esterly@anymail.com

Job Objective:

Dedicated, extremely organized, and highly competent Administrative Specialist seeking a challenging opportunity with a firm to use my skill-set and 6+ years of experience in providing necessary administration as well as management support for smooth functioning of the company.

Summary of Skills:

Sound knowledge of various administrative tasks, including answering phone calls, sorting mails, and responding to client/customer queries
In-depth information on managing office inventory of office requirements, preparing presentations or reports and writing correspondence documents
Familiar with handling financial invoices, preparing budget reports, and awareness of arranging repairs/maintenance for computer systems & equipment
Ability to coordinate between different departments for organizing and managing client meetings or corporate events
Capable of performing multiple tasks in a highly stressful environment by prioritizing them to ensure completion of projects within deadline
Ability to work in a team using strong organizational and communication skills
Adept at greeting clients/customers with a friendly and cheerful demeanor

Work Experience:

Administrative Specialist
Cydedor Incorporation, Southfield, MI
December 2016 – Present

Preparing reports containing accurate facts and figures related to the ongoing projects, and submitting it to office manager
Assisting senior executives and office managers in their meetings with stakeholders by preparing to-the-point presentations and reports, including points of discussion
Communicating customer complaints to the concerned department for timely resolutions, and writing correspondence letters to clients, vendors or advertising agencies
Participating in special projects as instructed by the executive manager, and assisting in performing executing assignments
Planning and coordinating team meetings, corporate events, and work schedules of personnel from different department with the help of the HR department
Regularly checking computers on the office desks for proper installation of anti-virus software and scheduling repairs for the damaged systems or proper maintenance
Coordinating with the administration department for managing events, and handling projects

General Office Clerk
ASRC Primal Solutions Pvt. Ltd., Southfield, MI
February 2014 – November 2016

Served as a personal secretary to the senior executives, and answered their telephone calls
Performed data entry tasks to enter project's accurate information in the database, and kept client-file records updated
Coordinated with the technician to fix technical glitches in computer system, scanner, printer, photocopy machine and other equipment
Prepared a comprehensive list of the items in shortage and placed monthly orders with the vendor
Assisted to maintain financial records by handling client payments using spreadsheets, and checked monthly statistical report for ensuring accuracy
Read and sorted incoming mail before forwarding them to the concerned department, and communicated appropriate responses by consulting with the team head for the project
Efficiently operated fax machines and photocopiers to make copies of the business agreements to get it signed by the director and client before the start of the project

Internship:

Administrative Assistant
Go3 Solutions Incorporation, Southfield, MI
July 2012 - January 2014

Answered incoming calls from customers to note down their complaints and ensured resolution of issues in minimal time
Made appointments for executives, including travel and hotel accommodation
Attended monthly internal meetings to take notes and recorded minutes of the meetings for ensuring immediate implementation of the discussed tasks
Served as a single-point of contact for employees, customers, and prospective clients
Wrote and issued mails regarding complicated issues to the concerned team/department under the supervision of office administrator
Greeted customers, clients and personnel at the firm by managing the reception area, and gave appropriate directions to the first-time visitors
Assisted in ordering, receiving, stocking and distributing of office supplies to various department

Education:

Bachelor's Degree in Business Administration
Central Michigan University, Southfield, MI
2011

Diploma in Office Management

Central Michigan University, Southfield, MI
2012

Reference:

On request.

See Also