Archivist Cover Letter

In each and every sector of this world data needs to be maintained and recorded be it journalism, archeology, biology, chemistry, engineering, marketing, meteorology, medical, legal, etc. You name it and will see that no industry can survive without a data base. A lot of information, news, policies, records, data, drafts, manuscripts, texts, etc. are recorded by people who have a knack of arranging things in order. Knowing the art of segregating and storing the information in a way that is customized according to the purpose of an organization are known as archivists.

Archivist Job Description

The following are the job responsibilities of archivists in general:

Authentication of information of any kind on the basis of which legal actions can be initiated
Maintaining databases which can be readily accessed or protected for restricted access depending upon the organization's requirement
When at a senior level an archivist is supposed to manage a team of juniors and train them for maintaining and archiving different kinds of data
An archivist has an eye for important details and a foresight to see which information might be needed in the future and store it accordingly
Classifying different data like electronic data, database of news, press releases, etc. is very important in this profession. For example in case of press release the proof of date is very important so while gathering and storing them the archivist has to be particular
Sometimes copying something is also an archivist's job, for example it could be copying records to film, converting a videotape to audiotape, taking content from some compact disk, etc.
Editing information and presenting it in the proper light in case it has to do with some sensitive information while publishing
Coordinating outreach programs for spreading awareness and making information available also can be one of the job responsibilities of an archivist
Taking care and ensuring the policies for access to information is strictly followed is also a part of every archivist job description

These were some of the requirements of an archivist's job description and now we will see an example of archivist cover letter.

Sample Archivist Cover Letter

From
Crusoe Robinson
House 21, Athens Street 324
Marmalade Society
King George Road
Phoenix
Arizona
E-mail Address - robinson.crusoe@somemail.com
Contact No. - (308) 436 4764

09/08/2011

To
Torque Earnest
Human Resources Officer
Administrative Department
National Archaeological Archives
Phoenix
Arizona

Miss. Earnest,

Subject: Job application for Archivist

I am applying for the position of Archivist in your establishment. I came across the notice for the vacant positions in the newspaper, U.S. Times on 09/07/2011. I have an experience of four years in being an archivist in the Washington National Library. I have handled many responsibilities like the ones mentioned below, on the basis of which I feel I am eligible for being in your organization.

Was responsible for giving access to students and professors only for certain sensitive information
Handling the press reporters in case of any national archived information, especially political
Arranging for volunteering programs for gathering unique information from students and common man alike
Keeping a check every two months for speculating and deciding on discarding some data or adding up more

These were some responsibilities I managed for four years and I am confident in handling each of them single handedly provided I am given the appropriate tools and software. I have also entertained telephone and email enquiries from various consumers.

I think I can do justice to the job and contribute substantially to your National Archaeological Archives. Kindly call me to have a face to face discussion if you think it is necessary otherwise I would be more than happy to come for the interview.

Sincere regards,
(signature)
Crusoe Robinson

Enclosures:

Resume
Certificates
Experience letter

This sample archivist cover letter shows how to write for impressing the employer and leaving no chance for getting overlooked. If you write like this the employer is bound to check your resume and offer you a good deal. Customize the letter according to the employer's requirements. All the best!