A receptionist is a person who is seated at the front desk or the reception area of an organization. This person needs to be friendly, professional and personable since this is the first person that people or clients will interact with. Ability to manage and organize data with good efficiency is very important for this profession.
The duties of the receptionist will vary depending on the establishment he or she works in. However, they are usually responsible for greeting clients or customers, entering information, preparing documents and scheduling appointments. Sometimes they have to perform administrative duties like sorting and checking e-mails and perform some basic tasks with word processor. Depending on the kind of position, they will also have to manage and create records using computer software.
Even in the organizations where voice mail is used, receptionists have to answer and route the phone calls as well as check the messages. Front desk receptionists are also responsible for giving information about the organization to public or route the customer's information to the proper person. The requirements for the position are a high school diploma or any other equivalent qualification. Any other training in this field is usually given at the organization they work for. However, if an individual has an associate's degree with sound knowledge about computer software, then this will give an edge to the individual.
To advertise your qualifications to the employer you will also need a strong cover letter. A cover letter should be not more than a page. Make three paragraphs, first one describing where you came across this job. The second paragraph should talk about your skills and qualifications. The last paragraph should ask for an interview and have your contact details. If you are still unclear on what you need to write then, here is a sample front desk receptionist cover letter.
Employer Contact Information
Mr. Adam Kenneth
Woodland Organization
Brooklyn, NY93784
Date: July 15, 2011
Dear Mr. Kenneth,
The recent job posting from your organization at www.seek.com inspired me a lot to apply for the position of Front Desk Receptionist. I am very confident that I will prove to be the right candidate for this job. I have attached my resume along with this letter for your further review.
I have been working as a front desk receptionist since eight years at Brooklyn Resort. In that position, I have been responsible for handling all the incoming calls and e-mails, mailing/faxing documents, sorting e-mails, assisting in administrative works of office and making appointments. I am qualified, not only with good experience in this job, but also, with the right set of skills for success like: multi-tasking skills, stellar interpersonal and organizational.
Thank you for going through my cover letter and for considering my resume. I look forward to meeting you in person for discussing this opportunity and my skills in detail. You can call me at 284-284-2846 or e-mail me at s.olivia@example.com.
Yours sincerely,
Olivia Stone
Your Signature
Enclosure: References and Resume
Keep a few things in mind while writing your cover letter:
Implement these points and will definitely make a good impression.