A cover letter is a formal letter that is attached with the application for the job. Cover letters are way of introducing the applicant to the employers. There is a specific format of writing a cover letter. A cover letter starts with header that includes the name of the applicant with detailed postal address, e mail address and contact number. E mail id is also mentioned in the header. After this there comes reference. This is further followed by greeting or salutation.
Then comes the introduction. Introduction in cover letter should be very well worded and drafted carefully. The introduction speaks about the position desired by the applicant. In the main body of a cover letter the reason for applying for this job, educational qualifications, skills and past experience should be mentioned. This section of a cover letter should be very impressive. A recruiter may reject or select the applicant on the basis of information provided here.
While closing a cover letter an applicant is supposed to sum up the entire thing in brief. Also the expectation of the applicant from the recruiter should be mentioned. For example 'I shall wait for your call' etc. Mention the enclosed documents under the title of ENCL.
A sample cover letter is given here to give you clear idea of the language used in cover letters. We hope this sample helps you in writing your cover letter.
Your Name:
Address:
Contact Information:
Email Address:
Date: MM/ DD/ YYYY
Employer's Name:
Designation:
Company's Name:
Address:
Sub: Application for the post of Engineer
Ref: Your ad in the New York Times dated June8, 20XX
Respected Sir/Madam,
This is with reference to your classified in The New York Times dated June 8, 2011. I hereby wish to apply for the post of engineer in your reputed company. I am a sincere candidate having completed the educational qualification required for this post and I do wish to offer my services to your company. Enclosed herewith is my resume highlighting my key strengths and competencies.
I have done my masters in Engineering in ABC branch. I have presented research papers in national and international conferences and have won the 'best research youth' award in 1999. I am very good in communication skills and can manage a team efficiently. I am well acquainted with the current developments in engineering field.
I have worked for 4 years as assistant engineer in ABC Company. My responsibilities in that company include managing short term projects. Project ABCD was handled by me under the guidance of my seniors. The project has been quiet successful increasing the profit of the company by 16%. I have trained junior engineers on various aspects like ethics of engineering.
Enclosed with this letter is my resume and copies of my certificates. I hope you find the document enclosed herewith worthwhile. I am eagerly awaiting your phone call for a personal interview. Given an opportunity, I hereby assure you that, I will leave no stone unturned to give you utmost satisfaction.
Sincerely yours,
XYZ