These days every organization would need an executive and administrative assistant for managing the daily activities, which helps in running the business, universities, non-profit organizations, and government agencies. Senior executive assistants will usually occupy some of the advanced administrative positions and support the top executives in larger organizations. Except for performing all the basic administrative duties such as directing and screening the phone calls, and answering them, these professionals will also have to provide secretarial service to executives like chief executive officers and presidents. Their main responsibility is scheduling meetings and travel, filing and recording business documents, and preparing notes and meeting agendas.
Senior executive assistants will also supervise all the other executive assistants, and train the administrative staff on electronic database, office equipment, and various other internal systems. Some of the other duties that are assigned to senior executive assistants are proofreading and developing memos, creating tables, charts, and graphs for reports, and managing all the outgoing and incoming mails. People who wish to qualify for this position need to have at least a bachelor's degree and minimum of five to seven years of experience. Since their job is to support the upper management, they need to have some prior experience to qualify for this position.
Senior executive assistants need to possess extremely good writing, oral communication skills, and strong typing ability. Excellent interpersonal skills and good customer skills are required, since these professionals have to deal with various levels and personalities throughout the organization. Employers will always look for candidates who are professional, poised, and carry a positive attitude at all the times. Senior executive assistants should also be good at different computer applications such as Microsoft PowerPoint, Excel, and Word, project management, and internet research. These are some of the essentials for this profession. To inform the employer about your qualities you would need a well drafted cover letter. This article will provide you with a sample senior executive assistant cover letter.
From
Fred Tobias
924 Adams Drive
Columbus, TX78934
979-472-7575
t.fred@example.com
February 2, 2011
To
Sherri Walton
Carlton Groups
1251 Harper Street
Cadiz, KY42211
Dear Ms. Walton,
I came across the post of senior executive assistant with your organization recently in the newspaper. After reading the requirements listed by you, I was sure that my skills, abilities, and experience will make me the perfect candidate for this opening. Therefore, today I take the liberty to apply for this position.
With more than 13 years of hands-on experience I am enthusiastic about working with your organization. I have completed my education with a bachelor's degree in office administration. Since, the last seven years I have been working with some multi-national organizations as an executive assistant. The position that I have been working in needed someone who is energetic, knows about various corporate finances, has remarkable oral and written communication skills, knows how to work in a fast-paced environment, and is well-versed with computers. I can guarantee you that I have successfully answered all this and even more.
I would like to meet you personally, if possible, to have a detailed conversation about my vast experience. Will it be possible to meet next week? I am providing you with my contact number (979-472-7575), and I am waiting to hear from you.
Sincerely,
Fred Tobias
Enclosure: Resume
Ideally, this is how your cover letter should be written. However, there are various ways to write a cover letter. This is just a sample and you can alter it as per your requirements. Before you send your cover letter, you always have to make sure that you have proofread the document at least twice. Eliminate all the errors and you will stand a chance to get chosen.