Office Assistant Cover Letter

An office assistant cover letter is a letter of introduction, which presents your professional details as well as desire to work with the organization, to the hiring manager of the company. An office assistant is also known as an administrative assistant and performs various staff supporting duties and also assists clerks, supervisors and executives with their tasks.

Office assistants perform various tasks such as running basic errands, answering the phone and taking messages meant for specific people, organizing files and folders according to their respective subtypes, and using office equipment such as printers and photocopying machines. They may also do data processing or data entry related tasks and thus need to be proficient in basic computing skills.

A cover letter is the first form of communication between the candidate and the hiring organization and thus it is essential to make a good first impression in order to increase chances of securing the job position. We have listed a few guidelines that will you help you in drafting your own office assistant cover letter in a professionally appealing manner.

Guidelines for writing an Office Assistant cover letter:

A well written cover letter will make a good impression on the hiring manager, while a badly written one will often get overlooked even if your profile suits the vacancy. Hence it is essential to use professional language throughout the letter.
Mention your contact details as this helps the hiring company to contact you if they are interested in your profile. Also, make sure that these details along with the receiver's details are left aligned on the letter.
State the source where you received information regarding the job opening. This could be an advertisement in a newspaper, a magazine or an internet portal or also an existing employee of the company.
State your unique qualities as an office assistant along with the basic job functions that you carried out at your previous job. This will separate you from other candidates and increase the likelihood of receiving an interview call.
The cover letter should only contain relevant and brief information and should not exceed the length of one page as overly long letters contain duplicate information which is already present on the resume.
Make sure that there are no typographical or grammatical errors in the letter. Documents with these errors convey a message of carelessness and incompetency.
Finally, thank the reader for their time and let them know that you are looking forward to an interview opportunity. Also mention any additional documents that you have attached along with the letter.

Sample Office Assistant Cover Letter

From
Joseph K. Glover
3147 Dovetail Drive
Roselle, IL 60172
Phone: 847-352-2825
Email ID: joseph.glover@mail.com

January 12, 2012

To
Robert L. Williams
Human Resources Manager
Apex Software Solutions
2746 Shadowmar Drive
Chicago, IL 61325

Dear Mr. Williams,

I am writing this letter in reference to your printed advertisement in the Chicago Tribune dated 01/11/2012, regarding the job opening for the position of an office assistant at your organization. Based on my ten years of experience in this field, I would like to apply for this position.

I have worked as an office assistant at Brainwave IT Solutions Pvt. Ltd since 2002 and have fulfilled my job responsibilities in an efficient and professional manner. Some of my basic job functions included assisting various staff with their daily tasks, data processing with the help of software tools, and providing occasional customer support. I possess good communication and interpersonal skills which help me in conducting my tasks in an efficient manner. I have attached my resume along with this letter for your reference.

If chosen, I believe that I would be an excellent candidate for this job position. Please feel free to get back to me on the contact details provided above. I will be looking forward to hearing from you on this matter.

Sincerely yours,

Joseph K. Glover

Enclosure:

Resume

Thus, an office assistant cover letter must state relevant information about your qualities as an office assistant in a professional manner and should make the hiring manager take notice of your profile.