Termination letter is a serious issue which is decided after a series of discussions and counseling. This letter should be given only after there is no effect in the period of improvement of performance of the concerned employee. Whether you are an employee who wants to quit the job or an employer firing an employee, both requires a tread of reasons around the job termination letters. Writing such kind of letters is not simple, as according to the employment law which protects the right of employees and carries stipulations. Make sure you consult the labor experts and fully abide by the rules and regulations of the employment law.
Otherwise, the employer may be at the receiving end, if the terminated employee creates disputes which may bear penalty in the employment law. Hence it is necessary that the process should be carried out with fair means. Moreover, it should be compassionate, professional and the legally correct.
Writing termination letters is an unpleasant thing to do but is an inescapable aspect of some effective management. You need to be a little sensitive while writing one.
Firing an employee can be a difficult task and in true sense no one enjoys doing it. However, there is ways as how to make the issue go smoothly. Letters for termination should be polite and should not hurt the sentiments of your employee. A good way of giving this letter should be given at the end of the day so that the employee does not linger around and brood in the office and give negative feedbacks to other employees.
Any termination letter should state the reason clearly and exactly for termination. You should also document any measures that have been taken to resolve the problem before you plan to terminate the employee. For instance, if the employee produced poor quality work and also mention the employee counseling sessions and the written warnings that were given to the employee. Hence, termination letters are all unique. To make your job easy, include the basic template and adjust it to fit to each termination. Including all this will lessen the mistakes and ensure that the letter contains all the relevant details. Instructions for writing termination letters : These letters can be difficult when it comes to what to include and what not to include. This may be due to cutbacks, poor performance and some other reasons. Before you have to write one, know what to include in the professional termination letter.
The employee termination letters should always be given with corporate letterhead. I hope that, with these above guidelines, writing a termination letter will not be difficult.
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