Someone devotes all one's life to a particular work and when one makes it to 60, it's time to retire from that work. Retirement is a sweet but touching incident indeed. It's an end of one role in life and the beginning of another. The one who retires, deserves compliments from others for one's devotion and dedication shown in one's field. Retirement congratulations letters form an important part in written communication.
When a person declares his retirement, the Human Relations Department of the company the person worked with sends him a retirement congratulations letter. The intent of such a letter is to congratulate the concerned person for his relentless work and a long steady career. This letter is also sent to extend best wishes for the person's life after retirement. Though the HR Department sends such a letter, this time it's not a formal kind of communication; but rather a semiformal one.
I won't say there is any fixed format of writing such a letter; but there are a few points one has to remember while drafting a retirement congratulations letter. The letter should be short and simple. The writer will be writing on company's behalf and should be grateful to the services provided by the person seeking retirement. The writer is supposed to take an account of the special achievements of the concerned person in the letter. The recipient should know that the company appreciates his services and will surely miss his valuable experience in the future.
The writer can use a flowery language in this letter; but the letter should be readable. The tone of the letter should solemn yet pleasing. The write is free to knit the web of words. Here follows a sample retirement congratulations letter.
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Human Resource Department Phoenix Software 153, Queen's Street London-BBDD 1ZZ Date: 23/03/2011 To
Dear Sir, We congratulate you on your retirement! It is a tender moment for all of us to bid you adieu. You have really been a great performer and an asset to the company. The company appreciates your devotion, your dedication towards work and your discipline. It has been a long career of 35 years for you. The company could avail of your intelligence and invaluable experience and feels grateful for that. The management was always sure about the best results in the projects handled by you. Your ability to shoulder various responsibilities efficiently has always been a great help for the growth of the company. The company also appreciates the fact that many a time you handled the tasks that were even beyond your job profile. The company will surely miss your craving for perfection, your commitment to work and your invaluable experience. Your retirement is a great change for you as well. After 35 years of relentless work, you can now enjoy your family life with your kith and kin. The retirement will bring in the much needed moments of peace and respite in your life. We all wish you all the best for your future and pray to God to give you good health and a long life. You can drop in whenever you wish to meet your colleagues. Wishing you a safe life ahead, Sincerely yours
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This is one way to write a professional retirement congratulations letter. You can use your words while drafting such a letter. Feel free even to pick up some of the sentences from the above sample.