Tenants face many problems while staying in rented apartments. to address these issues, one must write a good complaint letter. The question arises how to write a complaint letter to a landlord and why. Before signing an agreement for subletting the apartment, certain conditions are agreed upon beforehand, including conditions for repair work, pet animals, etc. A complain letter is a good tool for a tenant, which can also be used in the court of law if the need arises. It is better to write a letter to the landlord and be clear from your side.
The type of language used in the letter has to be formal as the letter can be a legal tool. Although, it has to be formal, there is still a way to go about treading on the issue. Do mention that how you have liked the apartment, after all, you are going to ask the landlord to fix a problem for you, and that too out of his own pocket. Therefore, a bit of sugar-coated words will surely help.
Important things that you should state in the letter:
Start-off with your name and apartment number, mention the date from which you have been staying in the place, and the date from which the problem had started. After stating all of this, mention the problem to the landlord. There is no need to go into great detail regarding the problem, but make sure what you state is explanatory. Mention the contract, if the landlord has agreed on this issue beforehand. Also state the urgency of the matter.
A good relation with your landlord will prove to be fruitful in the future for both of you. A well written letter will solve whatever problems you have without any hassles. Good apartments are not easy to come by, and good landlords are even harder to find. So make sure you don't rub people the wrong way; deal decently with everyone. Here is a sample of simple and short example of how to write a complaint letter to a landlord.
|
Jeffery Smith 505, Morton Heights, St. Andrew's Street, 43556, Chicago, Illinois, USA. To, Harold Porter 905, Morton Heights, St. Andrew's street, 43556, Chicago, Illinois, USA. Sub: Constant leaks in all the water pipes Dear Mr. Porter, I, Jeffery Smith, am your tenant of apartment no. 505, and have been paying a rent amount of $1500 per month from 1st of August, 2009. My stay at the double bedroom apartment has been a good and comfortable one so far. But a small problem has crept that threatens to disturb my otherwise enjoyable stay. The water pipes in the bathroom and the kitchen have developed small leaks. The problem first arose in the month of January; several attempts by me and a professional plumber shave proved to be fruitless. The leak, though not very big, continues around the joints on the pipe connecting to the main line. The leakage continues throughout the night making an irritating dripping noise, which makes it hard to get a peaceful sleep. The plumber is of the opinion that it has to be fixed from the main line. The contract we signed regarding the subletting of the apartment, states that any major repair work has to be financed by the landlord himself. The opening of the main line is major work and requires permission from the city hall. Therefore, I request you to please act on it as soon as possible. The problem, if not fixed now, it could turn into a major one affecting the water supply of the whole building. I have been a good tenant of yours, paying my rent on time, and I also consider you as a good acquaintance of mine. Hence, I have come forth honestly to you about the problem, and have faith that you would get this problem fixed as soon as possible. Thanking you,
|
We have provided you with a sample letter of a tenant complaining to the landlord about the leakage in the water pipes. The letter is quite generic in nature, and can be used for any other complaints, only the necessary changes have to be made. The letter will give you a good idea about how to write a complaint letter to a landlord.