Authorization letters form an important part of the official written communication. Authorization letters are written for various purposes. Simply speaking, this is a letter to assign someone the task to perform on your behalf. Having sent this letter, you make sure that the concerned organization should not take any objection to the person sent by you to go through the official or legal procedure on your behalf. You have to write such letters for your interactions in the medical, legal, business fields and for personal purposes as well.
The content of an authorization letter changes with the intent of the letter. However this being a formal mode of communication, one is supposed to stick to a particular format of letter writing. The language in such a letter should be simple but formal. The letter should be as short and precise as possible. You are not expected to beat around the bush in such letters. The tone of these letters is serious as compared to the family letters which are light in tone. However you should also note that if you know the recipient well, you can be a bit casual in your tone.
You might need to write an authorization letter for the release of some important information. Suppose your doctor needs some important information from your side which will help in your treatment. In such a situation, you are supposed to write an authorization letter to the hospital authorities to allow such a release of your personal information. Here follows a sample authorization letter for releasing the medical records.
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James Holdings 57, New College Road London- BBND 1ZZ Contact No.: 8087437621 Date: 02/02/2011 Barnet Hospital Wellhouse Lane London: EN5 3DJ To whomsoever it may concern, I, James Holdings, hereby authorize the authorities of the Barnet Hospital, London to release to Dr. Anne Webster, M.D., any information she requires from my personal medical records present in the hospital records, which include all the x-ray reports, cat scans and any other information which she feels is pertinent to my present treatment. I hereby give my permission for the use of this medical information in the diagnosis and the treatment of my reoccurring chest pain. However, any re-disclosure of this information for any other use will not be permitted. James Michael Holdings
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This is one of the ways to write an authorization letter to release information. You are free to use this format while drafting your authorization letter. Remember, this is just a format and you are supposed to make the necessary changes in your letter.