Office Clerk Job Description

Office clerk performs basic clerical duties in an office such as calculation of payroll, entering data in the computer and preparing bills. They keep a track of all the business activities and make sure that the business is running smoothly. He works in coordination with many departments of the company such as human resource department, administration department and accounting and finance department. He provides all the necessary information and raw data that has to be processed and used to calculate the salary and other expenses of the company. Though an office clerk in not directly involved in the calculation of salary and financial transactions of the company, he should have sound knowledge of the procedures adapted in calculations so that he can provide optimized data to the finance department of the company. To know more about an office clerk job description, read further.

In some smaller organizations where there is less work force the office clerks may be involved in some additional responsibilities as well. They handle minor calculations that are performed by the accounting clerks and minimize the need of an accounting clerk. However bigger organizations where there is enough workforce may also give some minor responsibilities such as handling office equipments, issuing checks to the employees, direct calls and many other clerical duties.

Duties and Responsibilities of Office Clerk

Analyze and enter data into the database of the computer systems and process it for further use by other departments of the organization
Handle some important documents of the company and maintain confidentiality of the reports and the financial documents of the company as well as the employees of the company
Increase efficiency of the office procedures by providing any required data of the employees to the company and of the company to the employees
Handle machines such as Xerox machines, printers, scanners and answer telephone calls at times
Copy manuscripts, letters and any other important documents that are necessary for the record of the company
Attend meetings with the senior officials of the company and understand the policies of the company and implement them while entering any type of data into the database
Has access to all kinds of companies' database and provides information about any employees to any department upon their request
Train co-workers in using the computer systems and the software used in maintaining database of the company

Skills Required by Office Clerks

Expert management skills and ability to maintain confidentiality of the important documents of the company
Should be skilled at data entry and ability to pay attention towards the details
Ability to meet the expected goals and provide satisfactory results by achieving the expected targets
Excellent communication skills and ability to provide precise information on request
Enthusiastic, self-motivated, independent and a good team member
Expertise in handling office equipments such as computers, xerox machines, fax machines, scanners, etc.

Educational Qualifications Required for Office Clerks

Office clerks should at least be a graduate in finance, accounting, or management. Some organizations even hire individuals who are just high school diploma holders but have expertise in calculating and handling financial and simple money transactions of the company. Possessing a certification course in computer software such as MS Office, MS Excel, and some simple accounting software will be an advantage for people who want to seek some higher level positions in this field.

Salaries Offered to Office Clerks

An office clerk may earn about $30,000 per annum if he is experienced. If he has no experience he may earn less than this.

The above office clerk job description is based on the detailed research and study done by our experts. If you want to know more about this profile, you can contact us.