Medical Administrative Assistant Job Descriptions

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A medical administrative assistant who is also called as medical secretary performs most of the administrative duties under the doctors. They help the hospitals in running smoothly through their services as well as help and assist the patients and solve their queries. A medical administrative assistant, apart from knowing to handle the administrative duties should have complete knowledge of the functioning and the requirements of a health care unit. To know details of the medical administrative job description, read further.

Medical administrative assistants are most of the times involved in handling the front office and greet the employees. They help in creating well-maintained atmosphere in the hospital and provide all kinds of help to the patients and the doctors. An individual having a pleasing personality and good communication skills can definitely become a good medical administrative assistant. If you are interested in pursuing a career in this field then the information given below will definitely help you in taking proper decisions for your career and drafting your resume and cover letter.

Duties and Responsibilities

The administrative tasks of a medical assistant vary depending upon the type of the hospital setting, but most of the administrative assistants are required to handle the below given duties.

• Answering telephone calls and scheduling appointments for the patients and direct them in all types of hospital procedures
• Negotiate with the vendors that supply hospital products such as syringes, gloves, sutures, and other hospital equipments and infrastructure required in the hospital
• Look after the management issues and maintain log of in and out timings of the employees in the hospital
• Manage database such as number of patients visited in a day, services provided to them, daily transactions of the hospital, etc
• Recruits front-end management staff for the hospital and trains them in hospital functions and administrative tasks
• Transcribing notes of doctors and dictation, checking documents or reports of the patients and highlighting the key points in their reports that can be used in treatment
• Handle all types of office equipments such as fax machines, printers, computers, Xerox machines, video conferencing equipments, etc
• Provide necessary help to the doctors and make sure that they are getting necessary equipments and resources that they need in the treatment

Skills

• Should be well-versed with the medical jargon and all kinds of facilities required in a healthcare unit
• Should posses good written and verbal communication skills, and administrative skills
• Proficient in handling office tools such as computer, fax machine, telephone, etc.
• Efficiently handle common software used in office such as MS Access, MS Excel, etc.
• Good negotiating skills, management skills and analytical skills
• Should be able to understand requirements of patients and provide satisfactory help to the patients

Education

Medical administrative assistants should possess a bachelor's degree or master's degree in Nursing. Some hospitals even hire individuals who do not possess a nursing degree but have experience of working as an administrator in any health care unit and aware of medical terminologies. There are various certification courses available in Nursing, pursuing which can also qualify an individual for the position of medical administrative assistant.

Salaries

Medical administrative assistants are paid about $24,000 to $36,098 per annum depending upon their experience, skills and qualification. As they handle higher level of responsibilities, they may be offered higher salaries. Some bigger health care units pay more than this for skilled administrative assistants.

Medical administrative assistants can further work as nurses and get involved in patient care and assistant duties. Hope this medical assistant job description helped you.