Human Resource Administrator Responsibilities

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An HR administrator is a generalist and the role is a mix of HR and admin. Human resource administrator responsibilities include playing a supporting role for all areas of human resource such as recruitment, payroll, employee relations, etc.

Key Human Resource Administrator Responsibilities

• Ensure correct and timely delivery of payroll and benefits
• Act as the first point of HR contact for employees
• Make and maintain records and information related to payroll
• Maintain the administrative manuals and forms
• Screen resumes and select the most qualified of them all
• Answer queries such as those relating to the company's policies and benefits structure
• Arrange for and coordinate internal or external training programs for the safety and health of the employees
• Suggest any changes or improvements to the current health and safety practices being followed
• Have orientation sessions for new joinees
• Maintain the human resource records by updating information about new joinees, promotions, changes in job titles, terminations, leaves, etc.
• Ensure that the company follows the various legislations like The Employment Standards Act, Equal Employment Opportunity Commission (EEOC), etc.
• Conduct background checks on all the prospective hirees and document the results accurately
• Compose and circulate routine correspondence from the HR Department
• Attend the department meetings
• Give clerical and administrative support to human resources
• Follow up on the timelines
• Provide support for the Human Resource Management Systems (HRMS)
• Conduct audits to ensure integrity of the data
• Process the vendor invoices and reports
• Oversee administration of leave programs like Paid Time Off, Short Term Disability Leave, etc.
• Assist the HR in the recruitment process - coordinate with the employment agencies, set up interviews, issue correspondence, etc.
• Draft job descriptions – clearly outlining the skills, qualities and qualifications desired in a successful candidate
• Prepare accurate salary slips for employees including gross and net salaries and any deductions such as taxes, etc.
• Notify the current staff of any internal opportunities

Essential Skills and Abilities

• Good writing skills
• Good clerical skills such as maintaining records, organizing files and folders, filling out forms, etc.
• Ability to work independently, often in a fast-paced environment
• Willingness to travel. Even though this is mainly a desk job, there may still be occasions where you have to travel for work-related reasons.
• Business management and planning skills
• Very good interpersonal communication skills
• Strong decision making and problem solving skills
• Leadership skills
• Focus should be on building good relationships with the employees and customers of the company.
• Proficient in computer applications such as MS Word, spreadsheets, payroll programs, etc.
• Ability to be discreet. HR employees are often in the possession of confidential or sensitive information which if leaked could be detrimental to the interest of the organization.
• Good oral communication skills
• Ability to work as part of a team
• Tact and ability to be diplomatic
• Detail oriented
• Ability to gather, analyze and organize the necessary data efficiently and accurately.
• Knowledge of federal and state laws regarding employment
• Good interviewing skills

Educational Background

• Prospective employers require the successful candidate to have at least a bachelor’s degree in human resource management or in a related field like psychology, labor relations, etc.
• In lieu of a formal degree, equivalent work experience is also considered.
• Most of the times, human resource administrators learn while working. However, employers expect them to earn professional qualifications such as Certificate in Personnel Practice (CPP), Professional Development Scheme (PDS), Certificate in Recruitment and Selection (CRP), etc.

Salary Details

• The salary of a human resource administrator depends on a number of factors.
• Factors such as the field you are working in, the employer, the geographical location, etc., play a part in deciding the salary.
• Educational qualifications also play a major role. Obviously, the better qualified you are, the higher salary package you can negotiate.
• Experience also matters. Freshers will naturally earn less than the more experienced people since the company has to train them from scratch.
• The average salary package for a human resource administrator can range from $30,000 to $75,000/

Career Prospects

• Human Resources is a difficult field to break into since HR jobs are always in high demand.
• If you can get a foothold in this field, the career prospects are quite good and you can work your way up the hierarchy to officer and senior posts.
• Some of the multinational companies also offer their HR employees a chance to work abroad.
• Once you get enough experience, you can also establish your own specialist consulting firm.

One of the main human resource administrator responsibilities is playing the role of a support system for human resource activities. HR jobs have a lot of competition and working as a human resource administrator is a good way of getting an entry in this field.