Human Resource Administrative Assistant Responsibilities

Human resource administrative assistant is a professional who works in the human resource department and supports the administrative and management duties. The human resource administrative assistant responsibilities need to be carried out in a professional manner. He/she is responsible for handling the confidential data, information, and records of the employees and the company and is expected to keep complete confidentiality about the same. Though this is an entry level position, he/she plays a vital role in the overall functioning of the human resource department. If you are interested in this position, then provided below are a few details which will prepare you for this job and make you aware of the kind of work that you will need to handle.

Key Responsibilities of a Human Resource Administrative Assistant

The human resource administrative assistant is responsible for performing the secretarial, administrative, and clerical duties and generally works under the guidance of the human resource manager or head. He/she supports the top level management personnel and is the key person who works behind the scenes to carry out of their duties efficiently. He/she schedules the meetings, prepares all the relevant reports, processes it, takes care of interviews, handles the recruitment process, assists in payroll processing, etc. To get a clearer picture, provided below is some detailed information on the key responsibilities that need to be handled by a human resource administrative assistant:

1. To understand the staffing requirements and to coordinate the hiring and recruitment process that involves placing the advertisements in websites, newspapers, etc., screening the applications, short listing the candidates, contacting them, arranging the schedule, interviewing them, handling all other relevant documentation and correspondence, and ensuring that the job files are archived properly
2. To measure the performance of various departments in terms of turnover analysis, status reports related to recruitment, etc.
3. To process all files, reports and maintain updated records of all the data of staff employees and archive their personal records if needed. Additionally, he/she also ensures the retention of the employees within an organization.
4. To carry out a thorough research activity and to analyze the available data in case some policies need to be modified for special projects
5. To orient the newly appointed staff, handle the exit procedures, and provide the necessary administrative support to the management team
6. To assist the department in organizing various human resource programs, training sessions, procedures and help in developing strategies

In addition to the above duties, the human resource administration assistant helps in evaluating the performance of the employees by monitoring them continuously and assisting in developing the employee appraisal program. He/she is involved in payroll processing, distributing checks, etc. He/she completes all the forms, logs, records, and reports and updates his/her knowledge in the relevant field by reading professional publications. He/she sorts, records, and distributes all the outgoing and incoming mails and any other related correspondence. He/she maintains the administrative filing system related to the storage and archival of inventories, and answers all the inquiries over the phone, through mails, or in person. He/she assists the employees and gives them valuable information and answers all their benefits inquiries. He/she is also involved in carrying out the verification of the employees and is responsible for the health and safety of the employees as well.

Essential Skills

The human resource administrative assistant should essentially be a people person who loves communicating with diverse range of population and has the ability to build healthy, professional relationship with them. He/she should be self disciplined and motivated with excellent time management and organization skills. He/she should be flexible and ready to do diverse functions and should be tactful while making important decisions. He/she should be able to maintain complete confidentiality and should be willing to co-operate with others.

Educational Background

The basic and the minimum eligibility criteria to be eligible for this position is that an individual should have completed a high school diploma. However, an associate degree from an accredited college or university would definitely be preferred. The candidates who are computer literate and are comfortable handling Microsoft Office applications, Internet, and have good typing and administration skills will definitely have an advantage.

Work Schedule

The work schedule of a human resource administrative assistant normally requires him/her to work for thirty five to forty hours per week, Monday through Friday. However, if he/she has workload, it is expected that he/she works beyond his/her normal duty hours to complete the extra work within the given time. Thus, he/she may have hectic work schedules at times.

Salary Details

The average annual salary for a human resource administrative assistant is $34,000. However, this is only a general range and may vary depending on the type, size, and location of the company. On similar lines, it will also change depending on an individual's experience, skills, and educational background.

Career Prospects

Almost each and every organization has a human resource department and hence there are many opportunities which exist for this post. Moreover, if an individual takes higher education in management or business administration, he/she has huge scope for progressing to higher management positions.

Thus, if you love interacting with people, have the ability to build a rapport and develop working relationships, along with a caring attitude, then you can definitely handle the human resource administrative responsibilities effectively and efficiently, thus promising a lucrative career ahead.