Executive Administrator Responsibilities
Executive administrators are involved in determining the company's current role and formulating the policies accordingly for running the overall process efficiently. They have to deal with providing overall directions about the operations of the company, though the magnitude of the responsibilities assigned to them differs based on the strength of the organization. Executive administrators report directly to the Chief Executive Officer of the company.
Key Responsibilities
The main responsibility of an executive administrator is to handle the organization's operations efficiently. They have to plan, direct, and coordinate the operational activities as per the guidelines formulated by the organizational governing bodies / board of directors. They have to coordinate with the highest level management professionals for understanding the organizational requirements, and work together with subordinate executives and other junior level staff members for accomplishing their duties.
The key responsibilities of an executive administrator comprise:
- Coordinating with board members, senior management officials, and staff members for resolving organizational issues, coordinating activities with them, appointing them as departmental head, and assigning various responsibilities to them accordingly
- Collaborating with the human resource management, directing their activities regarding selection of higher level management staff, getting approval of their human resource plans/activities, and coordinating the functions assigned to various departmental authorities
- Reviewing the reports, presentations, and other official documents submitted by various departmental authorities, directing organizational plans, monitoring the operational activities conducted by them, implementing new organizational policies for ensuring the continual of operations that insures increased business productivity
- Preparing budget reports for expenditure management, fund-raising, and implementation of operational programs, presenting it to government regulatory authorities, and other concerning departments for obtaining the approval of business programs
- Analyzing and evaluating the overall performance of the company in terms of operations and management, monitoring and evaluating the staff performance, overseeing the company performance for determining the key possible areas for implementation of cost reduction program, operational improvement program, or introducing the change in company policies in a certain field
- Coordinating with financial officers for management of financial activities, directing the financial managers regarding financial investments for optimizing budget requirements for funding the operational activities, maximizing investment potentials, and implementing corrective plans for increasing the organizational efficiency
- Coordinating the budget development for implementing the budget control systems, record-keeping systems, and other processes fundamental for administrative control; negotiating with suppliers, distributors, and federal / state authorities for budget management
- Leading the high end management staff like board of directors, senior management committees, governing authorities, etc., directing other coordinating business operations like production, pricing, sales and distribution, advertising, and accounting
- Presenting information and delivering speeches in seminars, conferences, and convocations for promoting business services and exchanging business ideas, writing and publishing articles in business magazines, etc., for business promotional activities
- Collaborating with government and corporate officials for explaining to them the company policies, dealing with legislative activities, rules, and regulations implemented by federal/state authorities, reviewing the policies implemented by government officials and recommending them to change certain policies if needed
- Liaising between organizations and shareholders, administering operational programs like site selection, construction, and equipment supplies, and coordinating the business activities like buying and selling of investment products, financial services, etc.
Required Qualifications and Skills
The main qualification required for obtaining a post as an executive administrator is a bachelor's or master's degree in Business Administration and Management, Business Commerce, Entrepreneurship Studies, International Business, or other equivalent degree in related fields. Generally, a four years degree program in Business Management is preferred, though the exact qualification requirements may differ based on the industrial specification. Along with this, one is also required to possess relevant experience in business administration for obtaining a better placement in this field.
Apart from educational qualifications, one is also required to demonstrate certain skills necessary for accomplishing the duties assigned to them. Executive administrators need to have excellent oral and written communication skills, exceptional organizational skills, and effective coordination skills for balancing the information flow in confidential projects. They must also be able to multi-task within their assigned duties, take initiatives in taking critical decisions, and show pleasant yet aggressive attitude towards organizational accomplishments.
Salary Compensation
The average salary range for an executive administrator falls between $35,000 to $70,000 annually, though an experienced professional is expected to earn over $100,000 per year. The average salary range is provided only for reference purpose. Actual payscale may differ from this range depending on the nature of work, industrial specifications, and job location.
The job prospects for this post are expected to grow steadily in the near future by nine percent, particularly in the health-care industry. If you wish to apply for this post, it is recommended that you look at executive administrator responsibilities before applying for this post.
