Billing Analyst Responsibilities

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A billing analyst is a part of the accounting team. Every time the organization makes a purchase, it receives a bill for payment against the purchased goods. These bills are vital for presenting the accounts of the organization. There is a systematic procedure designed to manage the bills, known as the billing system, which begins from purchase of goods till the payment of bills. The billing analyst is in charge of managing the efficiency of the billing system. Billing analyst responsibilities mainly include processing the bills and ensuring payments on time. Here is an overlook of the responsibilities of a billing analyst.

We have categorized the responsibilities in two parts. First, we have listed the key responsibilities and later the additional responsibilities undertaken by the billing analyst.

Primary Responsibilities

• Review the existing billing system of the organization and make conclusion about its efficiency
• Simplify the billing procedures to facilitate fast and effective processing of the bills
• Eliminate processes that lead to wastage of time and resources and improve time and cost effectiveness of the system
• Receive feedback on the billing systems from the organizational heads and work on the suggestions
• Analyze the bad debt accounts and calculate the total loss suffered by the organization
• Reconcile the billing status with the departmental heads
• Coordinate with the third parties such as insurance agents, bankers, and underwriters while making/receiving payments
• Perform other duties as directed by the AP/AR managers

Secondary Responsibilities

• Gather bills from different organizational departments and file them for records
• Inspect the values written on the bills and make certain the amount is calculated accurately
• Forward the collected bills to the accounts department for payments
• Receive the intimation for payments made from the department and make necessary changes to the accounts
• Provide assistance during the yearly and half-yearly audits by submitting the billing records

Billing analyst responsibilities are applicable in all types of organization whether a manufacturing unit or a service industry. The role and responsibilities of a billing analyst remains the same in all organizations. The scale of work is dependent on the size of the industry. Hence, the billing analyst may work independently or work for an entire department, depending upon the workload. Often in addition to the basic analytical functions, they perform several accounting duties as requested by the department. Billing analyst is a senior position. You can proceed to work at the position of AP/AR manager after gaining sufficient experience.

You need to complete graduation in accountancy to work as a billing analyst. You can begin your career working as an accountant and then specialize in bills payable/bills receivable functions. This experience will provide you with intricate details about the billing systems adopted in the organization. This knowledge proves beneficial while handling the billing systems and managing the shortcomings within the systems. Besides analytical skills, a billing analyst requires strong organizational skills, an aptitude for numerics, and data management abilities.

Due to the work of the billing analyst, the organization is able to process bills on time. Timely payments add to the credibility of the organization. Additionally, the accounts department runs smoothly due to the timely updates by the billing analyst about the credit status of the organization. The organization is able to make definite contingencies to meet the debts of the organization. Billing analysis helps to keep track of the expenses of the organization.

Accountancy is a broad job field. It includes several profiles specializing in different accounts' processes. Hence, there are several avenues to choose your specialization from accounts receivable/accounts payable, assets management, petty cash management, forensic accounting, etc. It is vital to be aware of the job responsibilities peculiar to the said profile, the requirements and career scope of that position. This knowledge will help you pick up the best career option suitable to your profile. Hence, go through the billing analyst responsibilities description and give due consideration to the profile.