Accounting Clerk Job Descriptions

An accounting clerk has many responsibilities and duties that differ with the needs of his employer or industry. The accounting clerk is a starting level position that needs experience in many areas of accountancy. This provides the new or wanna-be accountant with training that teaches him some very basic and precocious accounting skills. He has many responsibilities as an individual apart from helping the supervisor and the head of the accounting department with other duties. He covers all the updates and reports to the accounting manager, office manager, controller, owner, supervisor of a particular department or the CFO depending on the magnitude and constitution of the firm.

The accounting clerk responsibilities include getting into and writing accounts payable, adaptive bank statements, invoicing, fixing checks for signature, negociating client account aggregation, or accounts recievable, managing files, stock list control, computing and predicting, buying needs and cost accounting. He has the following key responsibilities:

Accounting Clerk Responsibilities

• Helping in the formulation of payrolls
• Formulating checks and helping accounts payable
• Handling employee and customer accounts recievable
• Adding data to sales journals
• Discussing the consequences of the reports with the location manager
• Scrutinizing and explaning daily sales reports presented by the location management
• Executing particular and general projects and assignments as needed
• Assuring the work area is safe, neat, well managed and maintained
• Taking part in and attending meetings as needed
• Keeping the area manager abreast of the latest updates of the company and any other important issues
• Helping the employees in the accounts department
• Keeping in touch with other departments to impart and acquire data and correcting proceedings
• Following, researching and working out accounting and documentation problems and disagreements
• Setting up recquisitions for computer, office and regular indefinite quantity purchases
• Inserting checks and invoices into envelopes for messaging
• Printing regular owed account checks
• Attaching the daily worksheets to the general ledger scheme
• Typewriting documents, records and reports
• Maintaining files, accounts payable documentation and other general things
• Proving and adding details of business proceedings such as funds paid out and received and entire accounts using a calculator or computer
• Recording and computing loading charges and belongings
• Collecting and sorting documents
• Bringing about financial records for the company
• Recording financial dealings, updating statements and checking fiscal records for accuracy
• Managing the entire accounting process regarding the accounts of the clients
• Utilizing client payments and equalizing accounts
• Making and distributing reports for managers to assess
• Helping a certified public accountant
• Calculating the interest on debts, bank and credit reports or accounts
• Writing documents for those who have taken loan
• Seeing clients to accept payments or give refunds
• Getting in touch with individuals who have accounts which are due
• Doing audits before stating that the concluding computed figures are right
• Replying to the queries of the customers

Qualifications and Skills Required

The candidate must have 12 years of official education with courses in mathematics, accounting and computer applications. He also needs a college diploma in accounting or a related field. A graduate may also be hired. He should have the ability to pay attention to the details, be able to work independently and handle mutiple projects simultaneously. He should be familiar with office equipments like photo copy machines, fax machines and scanners. He should be able to crack difficult problems and have excellent written and verbal communication. Strong analytical skills are needed. Proficiency in MS Word, MS - Office and MS - Powerpoint is needed. Other than this, he should be well aware of all the other computer basics. He should be self motivated and have the ability to concentrate and produce results. The ability to adjust with anybody and bilingualism would be assets. At last, but not the least, he should have a sound body and mind.

Work Conditions

He has to work 8-9 hours daily in small or large offices. It is a full time job. During the end of the year or tax season, he may have to work overtime.

Salary

The average salary of an accountant clerk is USD 28,000 per year. But this may differ from place to place, depending on the quality of the firm.

Thus, the accounting clerk responsibilities include taking care of financial documents and handling the entire account details of the clients.